Microsoft Office

How To Share A Powerpoint On Microsoft Teams

Sharing a PowerPoint presentation on Microsoft Teams is a seamless way to collaborate and communicate with your team. Whether you're presenting important information, sharing project updates, or delivering a training session, Microsoft Teams provides a user-friendly platform to share your slides and engage with your audience. Let's explore the simple steps to share a PowerPoint presentation on Microsoft Teams.

Microsoft Teams allows you to seamlessly integrate PowerPoint into your virtual meetings, enabling smooth collaboration and effective communication. By sharing your PowerPoint presentation directly within the Teams interface, you can ensure that everyone in your meeting has access to the slides and can follow along with your presentation. This not only saves time but also enhances the overall efficiency of your team's workflow. With the ability to share slides, add annotations, and engage in real-time discussions, Microsoft Teams empowers you to deliver impactful presentations and foster team collaboration.



How To Share A Powerpoint On Microsoft Teams

Sharing a PowerPoint Presentation on Microsoft Teams

Microsoft Teams is a powerful collaboration tool that allows users to communicate, share files, and collaborate on projects efficiently. One of the key features of Microsoft Teams is the ability to share PowerPoint presentations with team members, enabling seamless collaboration and effective communication. In this article, we will explore the step-by-step process of sharing a PowerPoint presentation on Microsoft Teams, along with useful tips and tricks to enhance your presentation-sharing experience.

Step 1: Open Microsoft Teams and Navigate to the Desired Team or Channel

To begin sharing a PowerPoint presentation on Microsoft Teams, you need to open the application and navigate to the team or channel where you want to share the presentation. Teams and channels serve as workspaces where members can collaborate and share files.

  • Open Microsoft Teams on your desktop or mobile device.
  • Sign in using your Microsoft account credentials.
  • Select the desired team from the sidebar on the left-hand side of the screen. If the team is not visible, click on the "Join or create a team" button to join the team or create a new one.
  • Once you are in the team, select the relevant channel where you want to share the PowerPoint presentation. If the channel does not exist, you can create a new one by clicking on the "+" icon next to the existing channels.

Step 2: Click on the "Files" Tab

After navigating to the desired team or channel, the next step is to click on the "Files" tab. The "Files" tab allows you to access and manage all the files shared within the team or channel, including PowerPoint presentations.

  • Once you are in the team/channel, locate and click on the "Files" tab located at the top of the screen, below the team/channel name.
  • A dropdown menu will appear, displaying the existing files and folders within the team or channel.

Step 3: Upload the PowerPoint Presentation

Now that you are in the "Files" tab, it's time to upload your PowerPoint presentation to share it with your team members.

  • Click on the "Upload" button located at the top of the "Files" tab.
  • A file explorer window will appear, allowing you to browse and select the PowerPoint presentation file from your computer.
  • Select the PowerPoint presentation file you want to upload and click on the "Open" button.
  • The file will start uploading, and once the upload is complete, it will appear in the list of files within the team or channel.

Step 4: Share the PowerPoint Presentation

After uploading the PowerPoint presentation, it's time to share it with your team members.

  • Locate the uploaded PowerPoint presentation file in the list of files within the team or channel.
  • Click on the ellipsis (...) next to the file name to open the options menu.
  • In the options menu, select "Share" to open the sharing settings for the PowerPoint presentation.
  • You can choose whether you want to share the presentation with the entire team or specific team members by selecting the appropriate option.
  • Once you have selected the sharing option, click on the "Apply" or "Share" button to save the changes and share the PowerPoint presentation.

By following these steps, you can easily share a PowerPoint presentation on Microsoft Teams and collaborate effectively with your team members.

Sharing PowerPoint Presentation as a Live Presentation

Sharing a PowerPoint presentation as a live presentation on Microsoft Teams allows you to deliver the presentation in real-time and engage with your audience effectively. Here's how you can share a PowerPoint presentation as a live presentation on Microsoft Teams.

Step 1: Open Microsoft Teams and Start a New Meeting

To share a PowerPoint presentation as a live presentation on Microsoft Teams, you need to start a new meeting where you can present your slides.

  • Open Microsoft Teams on your desktop or mobile device.
  • Sign in using your Microsoft account credentials.
  • Click on the "Meetings" tab located on the left-hand side of the screen.
  • Click on the "New meeting" button to start a new meeting.

Step 2: Share Screen and Select the PowerPoint Presentation

Once you have started a new meeting, the next step is to share your screen and select the PowerPoint presentation you want to present.

  • During the meeting, locate and click on the "Share screen" button located at the bottom center of the meeting window.
  • A menu will appear, displaying the available screens and applications to share.
  • Select the screen or application that contains the PowerPoint presentation you want to present.
  • If you have multiple screens, choose the screen that has the PowerPoint presentation in full-screen mode for the best viewing experience.

Step 3: Start Presenting the PowerPoint Slides

Once you have selected the PowerPoint presentation and shared your screen, it's time to start presenting the slides to your audience.

  • Return to the PowerPoint application and navigate to the first slide you want to present.
  • Click on the "Slide Show" mode within PowerPoint to enter the full-screen presentation mode.
  • Your PowerPoint presentation will be visible to both you and the meeting participants, allowing you to deliver the presentation in real-time.
  • Use the navigation buttons within PowerPoint to move between slides and present your content.

By following these steps, you can easily share a PowerPoint presentation as a live presentation on Microsoft Teams and deliver engaging presentations to your audience.

In conclusion, Microsoft Teams offers a seamless and efficient way to share PowerPoint presentations with team members and deliver live presentations. By following the step-by-step instructions outlined in this article, you can enhance collaboration, communication, and presentation delivery within your teams and channels. Whether you're sharing a PowerPoint presentation as a file or presenting it live, Microsoft Teams provides the necessary tools and features to make your presentations impactful and engaging.


How To Share A Powerpoint On Microsoft Teams

Sharing a Powerpoint on Microsoft Teams

Microsoft Teams is a popular platform for collaboration and communication in professional settings. If you want to share a Powerpoint presentation on Microsoft Teams, follow these steps:

Create or open the Powerpoint presentation that you want to share.

1. Go to the Microsoft Teams app on your device.

2. Select the channel or chat where you want to share the presentation.

3. Click on the "+" icon at the bottom of the chat window to open the menu.

4. Choose "Upload from my Computer" or "OneDrive" to select the presentation file.

5. Once the file is uploaded, click on the "Send" button to share it with the selected channel or chat.

Now, everyone in the channel or chat will be able to view and interact with the Powerpoint presentation. Make sure to give proper instructions and guidance to viewers, such as using the slideshow mode or navigating through the slides.


Key Takeaways: How to Share a PowerPoint on Microsoft Teams

  • PowerPoint files can be easily shared on Microsoft Teams for collaborative work.
  • To share a PowerPoint presentation on Microsoft Teams, open the Teams app and navigate to the desired chat or channel.
  • Click on the "Share" button in the chat or channel where you want to share your PowerPoint.
  • Choose the "Files" tab and click on "Upload from my computer" to select your PowerPoint file.
  • Once the presentation is uploaded, it will appear as a file attachment in the chat or channel. You can click on it to open and view the PowerPoint slides.

Frequently Asked Questions

In this section, we will address some commonly asked questions regarding sharing a PowerPoint presentation on Microsoft Teams.

1. How can I share a PowerPoint presentation on Microsoft Teams?

To share a PowerPoint presentation on Microsoft Teams, follow these steps:

1. Open the PowerPoint presentation you want to share.

2. Launch Microsoft Teams and start a meeting or join an existing one.

3. Once you are in the meeting, click on the "Share" button located at the bottom of the screen.

4. From the sharing options, select "PowerPoint" to share your presentation.

5. Choose whether you want to present the entire screen or just the PowerPoint window.

6. Click on the "Share" button to start sharing your PowerPoint presentation with the meeting participants.

2. Can I share a specific slide from my PowerPoint presentation on Microsoft Teams?

Yes, you can share a specific slide from your PowerPoint presentation on Microsoft Teams. Here's how:

1. Open the PowerPoint presentation you want to share.

2. Launch Microsoft Teams and start a meeting or join an existing one.

3. Once you are in the meeting, click on the "Share" button located at the bottom of the screen.

4. From the sharing options, select "PowerPoint" to share your presentation.

5. Choose whether you want to present the entire screen or just the PowerPoint window.

6. Once your PowerPoint presentation is shared, navigate to the specific slide you want to focus on.

7. Use the PowerPoint controls to navigate through the slides and display the desired slide to the meeting participants.

3. Can participants interact with the PowerPoint presentation on Microsoft Teams?

Yes, participants can interact with the PowerPoint presentation on Microsoft Teams. They can view the slides, scroll through them, and make annotations if the presenter allows it. However, only the presenter has control over advancing the slides.

4. Is it possible to share a PowerPoint presentation during a Microsoft Teams call without being the presenter?

No, only the presenter has the ability to share a PowerPoint presentation during a Microsoft Teams call. If you want to share a PowerPoint presentation, you need to be the designated presenter or have the presenter pass control to you.

5. Can I share a PowerPoint presentation on Microsoft Teams using the mobile app?

Yes, you can share a PowerPoint presentation on Microsoft Teams using the mobile app. The steps to share a presentation are similar to the desktop version. Simply open the PowerPoint presentation you want to share, join a meeting on the Microsoft Teams mobile app, and tap on the "Share" button to start sharing your presentation.



In summary, sharing a PowerPoint presentation on Microsoft Teams is a straightforward process that allows you to effectively communicate and collaborate with your team. By following these simple steps, you can share your slides seamlessly and ensure that everyone has access to the information they need.

First, open Microsoft Teams and navigate to the chat or channel where you want to share the PowerPoint. Then, click on the "Share content" button and select "Upload" to choose the PowerPoint file from your computer. Once uploaded, you can choose whether to present the slides directly in Teams or open them in PowerPoint for more interactive features. Remember to customize your sharing settings and consider using the "Live captions" feature to enhance accessibility during the presentation.


Recent Post