Microsoft Word How To Print Without Comments

Did you know that Microsoft Word offers a convenient way to print documents without including any comments? This feature is particularly useful when you want to share a clean, professional-looking version of your document. By removing comments from the printed copy, you can ensure that the focus remains on the content itself, without any distractions or unnecessary information.

Microsoft Word has been a leading word processing software for decades, providing users with a range of powerful features. One of these features is the ability to print documents without comments. This functionality has evolved over the years to meet the needs of professionals who require a polished final version of their work. By choosing to exclude comments from the printed document, users can maintain a high level of professionalism and ensure that their intended message is effectively conveyed.

Printing Without Comments in Microsoft Word

Microsoft Word is a powerful word processing software that allows you to create and edit documents with ease. One of the common features in Word is the ability to add comments to your document, which can be useful for collaboration and feedback purposes. However, when it comes to printing your document, you may not want the comments to be included in the final output. In this article, we will explore different methods to print without comments in Microsoft Word.

Using the Print Options

Microsoft Word provides a built-in option to exclude comments when printing your document. Here's how you can do it:

1. Open your document in Microsoft Word.

2. Click on the "File" tab in the top-left corner of the Word window.

3. In the menu on the left, click on "Print" to open the print settings.

4. In the print settings window, select your desired printer.

5. Below the printer selection, you will find the "Settings" section. In this section, click on "Print All Pages" to open the drop-down menu.

6. From the drop-down menu, choose "Print Markup" and select "No Markup".

7. After selecting "No Markup", click on the "Print" button to print your document without comments.

Using the "Print Preview" Option

Another way to print your document without comments is by using the "Print Preview" option. Here's how:

1. Open your document in Microsoft Word.

2. Click on the "File" tab in the top-left corner of the Word window.

3. In the menu on the left, click on "Print" to open the print settings.

4. In the print settings window, click on the "Print Preview" button located below the printer selection.

5. In the print preview window, you will see a preview of your document. To exclude comments, click on the "Show Markup" button in the toolbar at the top.

6. From the drop-down menu, uncheck the "Comments" option. This will hide the comments from the print preview.

7. Once you have unchecked the "Comments" option, you can click on the "Print" button to print your document without comments.

Using the Print Dialog Box

Another method to print without comments is by using the print dialog box. Here's how:

1. Open your document in Microsoft Word.

2. Click on the "File" tab in the top-left corner of the Word window.

3. In the menu on the left, click on "Print" to open the print settings.

4. In the print settings window, click on the "Print" button located below the printer selection.

5. This will open the print dialog box. In the print dialog box, you will find a section called "Comments".

6. By default, the "Print all comments" option is selected. To exclude comments, click on the drop-down menu next to "Print all comments" and select "Print Markup".

7. Once you have selected "Print Markup", you can click on the "Print" button to print your document without comments.

Using the "Review" Tab

In addition to the print settings, Microsoft Word also provides options within the "Review" tab to manage comments before printing. Here's how you can use this method:

1. Open your document in Microsoft Word.

2. Click on the "Review" tab in the top menu.

3. In the "Comments" section, you will find various options to manage comments. You can delete, hide, or show the comments using the buttons and dropdown menus.

4. Before printing the document, you can hide the comments by clicking on the "Show Markup" button in the "Tracking" section.

5. From the dropdown menu, uncheck the "Comments" option. This will hide the comments from the document view.

6. Once you have hidden the comments, you can proceed to print the document without comments using any of the previously mentioned printing methods.

Using the "Reviewing Pane" Option

Another way to manage comments before printing is by using the "Reviewing Pane" option. Here's how:

1. Open your document in Microsoft Word.

2. Click on the "Review" tab in the top menu.

3. In the "Tracking" section, click on the "Reviewing Pane" button. This will open a pane on the left side of the document.

4. In the "Reviewing Pane", you will see a list of all the comments in your document. You can review and manage the comments from this pane.

5. To exclude the comments from printing, you can either delete them or hide them using the options available in the "Reviewing Pane".

6. Once you have managed the comments, you can proceed to print the document without comments using any of the previously mentioned printing methods.

Customizing Print Layouts in Microsoft Word

In addition to excluding comments, Microsoft Word also provides various options to customize your print layouts. These options can help you optimize the appearance of your document when printing. Here are some useful features:

Page Setup Options

Microsoft Word allows you to adjust several page setup options to control the layout of your document. Here are some important options you can customize:

• Page Orientation: You can choose between portrait (vertical) and landscape (horizontal) orientation to best fit your content.
• Margins: Adjust the margins between the content and the edges of the page.
• Headers and Footers: Add headers and footers to include additional information on each page, such as page numbers, document title, etc.
• Page Size: Change the size of the page, such as A4, Letter, Legal, etc.

To access these options, go to the "Layout" or "Page Layout" tab in the top menu and click on "Page Setup". In the "Page Setup" dialog box, you can customize your print layout.

Printing Multiple Pages per Sheet

If you want to save paper or create handouts, Microsoft Word allows you to print multiple pages per sheet. Here's how you can do it:

1. Open your document in Microsoft Word.

2. Click on the "File" tab in the top-left corner of the Word window.

3. In the menu on the left, click on "Print" to open the print settings.

4. In the print settings window, select your desired printer.

5. Below the printer selection, you will find the "Settings" section. In this section, click on "Print All Pages" to open the drop-down menu.

6. From the drop-down menu, choose "Print Layout". This option allows you to select the number of pages you want to print per sheet.

7. Once you have selected the desired number of pages per sheet, you can click on the "Print" button to print your document.

Custom Print Styles

Microsoft Word allows you to create custom print styles to apply specific formatting and layout settings to your document when printing. With custom print styles, you can quickly switch between different print layouts without manually adjusting the settings each time. Here's how you can create a custom print style:

1. Open your document in Microsoft Word.

2. Click on the "Layout" or "Page Layout" tab in the top menu.

3. In the "Page Setup" section, click on the small arrow icon in the bottom-right corner.

4. This will open the "Page Setup" dialog box. In the dialog box, go to the "Layout" tab.

5. In the "Page Setup" dialog box, adjust the desired settings for your custom print style, such as margins, page size, and orientation.

6. Once you have customized the settings, click on the "OK" button to apply the changes.

7. To use your custom print style, go to the "Layout" or "Page Layout" tab and click on the "Print Styles" button. From the drop-down menu, select your custom print style.

In conclusion

Printing without comments in Microsoft Word is a simple process that can be done using different methods. Whether you choose to modify the print settings, use the "Review" tab, or customize print layouts, you can easily exclude comments from your printed documents. Additionally, Microsoft Word offers various options to customize your print layouts, allowing you to optimize the appearance of your documents during printing. By understanding and utilizing these features, you can enhance your document printing experience and produce professional-looking outputs.

Print Without Comments in Microsoft Word

When printing a document in Microsoft Word, comments can sometimes get in the way and distract from the main content. Fortunately, there are a few easy steps to print without comments.

To print without comments:

• Select the "File" tab in the top left corner of the screen.
• Click on "Print" in the left-hand sidebar.
• In the Print dialog box, under the "Settings" section, choose the option "Print Markup".
• Uncheck the box next to "Comments" to remove them from the printed document.
• Click on "Print" to print the document without comments.

By following these steps, you can ensure that only the main content of your Microsoft Word document is printed, without any distracting comments. This is especially useful when sharing or presenting your document to others.

Frequently Asked Questions

In this section, we will answer common questions about how to print a document in Microsoft Word without including the comments. Follow the answers below for step-by-step instructions.

1. How can I print a Microsoft Word document without comments?

To print a Word document without comments, follow these simple steps:

- Open the document you want to print in Microsoft Word.

- Click on the "File" tab at the top left corner of the window.

- Select "Print" from the dropdown menu.

- In the print preview window, click on the "Print All Pages" dropdown menu and select "Print Markup".

- Click the "Print" button to print the document without comments.

2. Can I choose certain pages to print without comments in Microsoft Word?

Yes, you can choose specific pages to print without comments in Microsoft Word. Here's how:

- Open the Word document and go to the "File" tab.

- Select "Print" from the dropdown menu.

- In the print preview window, click on the "Print All Pages" dropdown menu and choose "Print Markup".

- Click on the "Page Range" option and enter the page numbers you want to print without comments.

- Finally, click the "Print" button to print the selected pages without comments.

3. Is there a way to hide comments temporarily before printing in Microsoft Word?

Yes, you can hide comments temporarily before printing in Microsoft Word. Here's how:

- Open the Word document and go to the "Review" tab.

- Click on the "Show Markup" dropdown menu in the "Tracking" section.

- Uncheck the "Comments" option to hide the comments temporarily.

- Proceed to print the document without comments using the steps mentioned earlier.

4. Can I permanently remove comments from a Microsoft Word document before printing?

Yes, you can permanently remove comments from a Word document before printing by following these steps:

- Open the document and go to the "Review" tab.

- Click on the "Delete" dropdown menu in the "Comments" section.

- Select "Delete All Comments in Document" to remove all comments.

- Save the document after removing the comments.

5. Can I change the print settings to always exclude comments in Microsoft Word?

Yes, you can change the print settings to always exclude comments in Microsoft Word. Here's how:

- Go to the "File" tab and select "Options".

- In the Word Options window, click on the "Display" category in the left sidebar.

- Under the "Printing options" section, uncheck the "Print comments and ink markup" box.

- Click "OK" to save the changes.

To recap, printing a Microsoft Word document without comments is a simple process. First, go to the "Review" tab in the Word toolbar and locate the "Comments" group. Click on the "Show Comments" button to hide all the comments in your document. Once the comments are hidden, you can proceed to print the document by clicking on the "File" tab and selecting "Print". Double-check the print settings and click the "Print" button to generate a clean copy of your Word document without any comments. Remember, hiding comments before printing can be useful when you want to share a document without revealing the review or collaborative process. By following these easy steps, you can ensure that your printed documents are free from comments and only display the essential content. So, next time you need to print out a Word document, don't forget to remove any comments beforehand to create a clean and professional-looking printout. Happy printing!