How To Print Email From Microsoft Outlook Web Access

Printing emails from Microsoft Outlook Web Access is a task that many professionals encounter on a daily basis. With the increasing reliance on digital communication, knowing how to efficiently print important email correspondence is essential. In this article, we will explore the simple steps to successfully print emails from Microsoft Outlook Web Access.

Microsoft Outlook Web Access, often referred to as OWA, is a web-based email client that allows users to access their Outlook emails from any internet-connected device. Whether you need a physical copy for reference, documentation, or other purposes, printing an email is a straightforward process. By following a few steps, you can easily print your emails from Microsoft Outlook Web Access and have a hard copy in hand.

Printing Emails from Microsoft Outlook Web Access: A Step-by-Step Guide

Microsoft Outlook Web Access (OWA) is a web-based email client that allows users to access their Outlook emails and managing them through a web browser. OWA provides a convenient way to access emails, calendar, and contacts from any location. However, there are times when you may need to print important emails for record-keeping or offline access. In this guide, we will walk you through the process of printing emails from Microsoft Outlook Web Access.

Step 1: Accessing Outlook Web App

To print an email from Microsoft Outlook Web Access, you first need to access the Outlook Web App. Open your preferred web browser and navigate to the Microsoft Outlook Web Access website. Enter your email address and password to log in to your account.

If you are using a shared or public computer, make sure to sign out after completing your tasks to protect your privacy.

Signing In to Outlook Web App

To sign in to Outlook Web App:

• Open your web browser and go to the Microsoft Outlook Web Access website.
• Enter your email address in the designated field. This should be the same email address associated with your Outlook account.
• Click on the "Next" button.
• Enter your password in the provided field.
• Click on the "Sign In" button to access your Outlook Web App.

Once you have successfully signed in, you can proceed to the next steps to print your emails.

Step 2: Opening the Email You Want to Print

After you have successfully signed in to Outlook Web App, locate the email that you want to print. You can find your emails in the Inbox or any other folders you have created.

To open the email you want to print:

• Click on the Inbox or navigate to the folder where the email is located.
• Find the email you want to print. You can use the search bar or scroll through your emails.
• Click on the email to open it in Outlook Web App.

Once you have opened the email, you can proceed to the next steps to print it.

Navigating Outlook Web App

Outlook Web App provides a user-friendly interface to navigate through your emails and other features. Here are some tips to help you navigate Outlook Web App:

• Use the left-hand sidebar to switch between different folders, such as Inbox, Sent, or Archive.
• Click on the email subject to open and view the email contents in the right-hand pane.
• Use the search bar at the top to search for specific emails or keywords.
• Click on the attachments icon to view and download any attachments associated with the email.

Step 3: Printing the Email

Once you have opened the email you want to print, you can proceed to print it. Outlook Web App allows you to print the email directly from your web browser.

To print the email:

• Click on the "Print" button or navigate to the "File" menu in your web browser.
• Select the "Print" option from the drop-down menu.
• Configure the print settings according to your preferences, such as the number of copies, page orientation, or paper size.
• Click on the "Print" button to start the printing process.

Make sure your printer is properly connected and loaded with paper before initiating the print command. Once the email is successfully printed, you can collect the printed copy from your printer.

Print Settings

When configuring the print settings, you can customize various options according to your needs. Here are some common print settings you might consider:

Setting	Description
Copies	Specify the number of copies you want to print.
Orientation	Choose between portrait (vertical) or landscape (horizontal) orientation for the printed email.
Page Size	Select the paper size for printing, such as A4, Letter, or Legal.
Margins	Adjust the margins according to your preferences.

Another Dimension of Printing Emails from Microsoft Outlook Web Access

In addition to the above method, there is another way to print emails from Microsoft Outlook Web Access. This method involves using the browser's built-in printing functionality.

Step 1: Opening the Email in Printer-Friendly View

Before you can print the email using the browser's printing functionality, you need to open the email in a printer-friendly view.

To open the email in a printer-friendly view:

• Click on the email you want to print to open it in Outlook Web App.
• Click on the "More actions" (three-dot) icon in the toolbar above the email.
• Select the "Print" option from the drop-down menu.
• The email will open in a printer-friendly view in a new browser tab.

Once you have opened the email in a printer-friendly view, you can proceed to the next steps to print it using the browser's printing functionality.

Step 2: Using Browser's Printing Functionality

Most web browsers offer built-in printing functionality that allows you to print web pages, including emails opened in a browser tab.

To print the email using the browser's printing functionality:

• Click on the "Print" button or navigate to the "File" menu in your web browser.
• Choose the appropriate print options, such as number of copies, page orientation, or paper size.
• Click on the "Print" button to start the printing process.

Ensure that your printer is connected and ready before initiating the print command. Once the email is successfully printed, collect the printed copy from your printer as needed.

Print Preview

Before finalizing the print, it is advisable to preview the print layout using the browser's print preview feature. The print preview allows you to see how the email will appear on paper and make any necessary adjustments.

To access the print preview feature:

• Click on the "Print Preview" option in the browser's print menu.
• Review the print layout and make any necessary changes.

After previewing and making any desired adjustments, you can proceed to print the email using the browser's printing functionality.

Printing emails from Microsoft Outlook Web Access is a simple process that can be done using either the Outlook Web App's printing feature or the browser's built-in printing functionality. Whether you need to print emails for record-keeping, archiving, or offline access, these methods provide convenient options to get physical copies of your important communications.

Printing Email From Microsoft Outlook Web Access

Microsoft Outlook Web Access (OWA) is a web-based email client provided by Microsoft. To print an email from OWA, follow these steps:

• Open Microsoft Outlook Web Access in your web browser.
• Log in to your email account using your credentials.
• Select the email you want to print by clicking on it.
• Click on the "Print" button located in the toolbar at the top of the email.
• Review the print preview to ensure the email content is displayed correctly.
• Adjust the print settings if needed, such as choosing the printer and page layout.
• Click on the "Print" button to send the email to the selected printer.

Printing emails from Microsoft Outlook Web Access allows you to have physical copies for future reference or for sharing with others. Make sure you have a compatible printer set up and ready to use before proceeding with the print process.

Frequently Asked Questions

Here are some commonly asked questions about printing email from Microsoft Outlook Web Access:

1. How do I print an email from Microsoft Outlook Web Access?

To print an email from Microsoft Outlook Web Access, follow these steps:

1. Open the email you want to print.

2. Click on the "More actions" button (three dots) at the top-right corner of the email.

3. Select the "Print" option from the drop-down menu.

4. Adjust the print settings as needed, such as selecting the printer and choosing the number of copies.

5. Click on the "Print" button to start printing the email.

2. Can I print multiple emails at once in Microsoft Outlook Web Access?

No, Microsoft Outlook Web Access does not currently provide an option to print multiple emails at once. You will need to open and print each email individually.

3. How can I customize the print settings in Microsoft Outlook Web Access?

To customize the print settings in Microsoft Outlook Web Access, follow these steps:

1. Open the email you want to print.

2. Click on the "More actions" button (three dots) at the top-right corner of the email.

3. Select the "Print" option from the drop-down menu.

4. In the print preview window, click on the "Change" button next to the printer name.

5. Select the desired printer from the list.

6. Adjust other print settings, such as paper size, orientation, and scaling, if necessary.

7. Click on the "Print" button to start printing the email with the customized settings.

4. Can I print attachments along with the email in Microsoft Outlook Web Access?

Yes, you can print attachments along with the email in Microsoft Outlook Web Access. When you follow the steps to print the email, any attached files will be included in the printout.

5. Is it possible to print only a specific portion of an email in Microsoft Outlook Web Access?

No, Microsoft Outlook Web Access does not currently have a feature to print only a specific portion of an email. You can only print the entire email along with any attachments.

In conclusion, printing emails from Microsoft Outlook Web Access is a simple and straightforward process. By following a few simple steps, you can easily print your important emails for reference or record-keeping purposes.

First, open the email you want to print and click on the three dots (ellipsis) at the top-right corner of the screen. From the dropdown menu, select the "Print" option. This will open the print dialog box where you can choose your printer and adjust the print settings according to your preferences. Finally, click on the "Print" button to print your email.